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Management Accounts or Management Information (MI), both the same thing, should be considered from a completely different perspective to Statutory Accounts.  MI is for internal use only and represents a regular opportunity to review how the business is performing across a range of financial and other metrics (including Key Performance Indicators – KPIs).

Unlike Statutory Accounts, MI should analyse performance by office/department/individual; this helps identify notable areas of the business (both positive and negative) to ensure matters are either addressed or promoted.

Relevant KPIs help all staff concentrate on the key metrics that deliver growth/profit/cash.

We have spent years developing MI packs that are suitable for growing companies; institutions (debt and equity); and year end files for auditors.  There is no ‘set’ format for MI, other than it should be informative and legible.  Our MI packs are developed on a bespoke basis depending on the type of company and needs of management.  An example P&L account (just one element of MI) is shown below.

XYZ Limited
Profit & Loss Management Accounts
Year ended 31 March 2021
Actual Forecast Variance Job analysis
Year ended Year ended Project A Project B Project C Project D Total
31-Mar-21 31-Mar-21 £ £ £ £ £
£ £
Revenue  5,486,697  4,736,697 16% Explanation 1 Revenue  1,371,674  2,743,349  658,404  713,271  5,486,697
Cost of sales (2,547,963) (2,250,000) 13% Explanation 2 Cost of sales (636,991) (1,273,982) (305,756) (331,235) (2,547,963)
Gross profit  2,938,734  2,486,697 18% Explanation 3 Gross profit  734,684  1,469,367  352,648  382,035  2,938,734
Overheads  598,647  650,000 -8% Explanation 4
 Commentary 
Operating profit  2,340,087  1,836,697 27% Explanation 5
 Project A:  explanations 
Interest (52,369) (50,000) 5% Explanation 6  Project B:  explanations 
 Project C:  explanations 
Profit before tax  2,287,718  1,786,697 28% Explanation 7  Project D:  explanations 
Tax (434,666) (339,472) 28% Explanation 8
Result for the year  1,853,052  1,447,225 28% Explanation 10